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Landmark the Rose Reading Room!

Rose Reading Room

Did you know that NYPL’s Rose Reading Room is not a designated NYC landmark?

While New York has 117 designated interior landmarks, the Rose Reading Room is not one of them.

Completed in 1911, the 42nd Street Library designed by Carrère and Hastings is one of New York’s most splendid civic monuments. As the Landmarks Preservation Commission’s 1967 designation report noted, “This building comes closer than any other in America to the complete realization of Beaux-Arts design at its best. It somehow managed to keep that light airy quality, so often seen only in architectural drawings, so rarely achieved in execution.”

But the 1967 individual landmark designation only covers the exterior of the building. While the exceedingly fine marble exterior with its deep, triumphal arch portico boasts one of the finest facades along Fifth Avenue, for library patrons, its greatest splendors await inside. In 1974, the Landmarks Preservation Commission designated Astor Hall, the Main Staircase, and the McGraw Rotunda interior landmarks, the very first interior spaces to receive protection under the revised landmarks law.

Occupying nearly half an acre and (until recently) resting atop a mountain of books, the Rose Reading Room stands as the crown jewel of the New York Public Library. Here New Yorkers of all walks of life sit huddled together, lost in the pursuit of knowledge. As Paul LeClerc, former NYPL president once remarked, ”its essence is the most pluralistic, democratic access imaginable. The only criterion one needs to get in is curiosity.”

Although the NYPL administration insists they are responsible stewards of the 42nd Street Library, only landmark designation offers safeguards against insensitive alterations and additions. In 2013, preservationists requested interior designation for the remaining public rooms in the 42nd Street Library. For whatever reason, the Landmarks Preservation Commission declined to calendar these rooms for interior landmark consideration.

Now that the Landmarks Preservation Commission has a new Chair and four new Commissioners, LPC should move to ensure these sumptuously decorated rooms are given the landmark status they clearly deserve.

In honor of the 50th anniversary of the passage of New York City’s landmarks law, NYPL should formally request interior landmark designation for all the public rooms in the 42nd Street Library, including the Rose Reading Room, Bill Blass Catalog Room,  Gottesman Exhibition Hall, DeWitt Wallace Periodicals Room, Celeste Bartos Forum, and other important rooms in the New York Public Library’s 42nd Street building.

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Genuine Public Review Needed for 42nd Street and Mid-Manhattan Library Renovations


Last month, NYPL officials held a public meeting to review aspects of plans for major renovations to the 42nd Street and the Mid-Manhattan Libraries. As can be seen from the agendas and pre-determined questions here, the meeting was structured to channel discussion narrowly rather than to encourage broad public discussion of options. The meeting left much to be desired.

Ken Weine, Vice-President of Marketing and Communications at NYPL, has promised more public forums in the future. In order to facilitate a more productive dialogue, the Committee to Save the New York Public Library believes the following steps are necessary:

• Agendas and questions under consideration should be circulated prior to public meetings.

• The criteria for architect selection must be open to public discussion.

• The short list of architects must be publicly announced.

• The instructions and programs provided to the architects must be open to public discussion prior to being given to the architects.

• The return of books to the stacks along with the necessary renovation to the stacks must be publicly addressed with detailed cost comparisons of construction and operational alternatives made open to public discussion. To that end the NYPL must release internal and externally generated cost estimates.

NYPL squandered at least $18 million on the defeated Central Library Plan. Had a rigorous public review occurred millions in taxpayer dollars would not have been wasted. Before NYPL spends the remaining $151 million allocated by the city on future capital projects, they must take every available opportunity to listen to the public and incorporate feedback into their plans.

When John Shaw Billings, the first director of the New York Public Library, first conceived the 42nd Street Library, he made sure each version of the instructions given to the architects was open to public scrutiny and discussion. The great research library New Yorkers have enjoyed for a century is the result of that open search for the best solution. We need the same commitment to transparency and open consideration of options from our library leaders today.

Big changes are underway at the New York Public Library. Major renovations at the Mid-Manhattan Library and the 42nd Street Library will have a profound impact on how these popular libraries are used. Decisions made now will determine the quality of our libraries for many years. Please join us in urging NYPL and the city officials who control taxpayer contributions to its capital budget to truly open the planning process to all citizens.

Image courtesy of Melville House Books.

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Here’s What Happened at NYPL’s Recent Public Forum


Last week, the New York Public Library hosted a public meeting about its proposed “Midtown Campus Renovations.” Library lovers from across the city converged on the Edna Barnes Salomon Room in the 42nd Street Library to voice their concern for the two most popular libraries in the NYPL system.

NYPL President Anthony Marx made brief opening remarks before handing over the presentation to Elliot Felix, the director of Brightspot Strategy. It’s unclear whether Brightspot is involved in the planning of the Midtown library renovations, a project library leaders have frequently described as “staff driven.” Mr. Felix touted NYPL’s work soliciting public feedback through numerous focus groups and an online survey. However, these results are not available to the public.

Very few details of the library’s plans were divulged. Instead, Mr. Felix referred to vague goals of ensuring “access to materials” and providing additional “quiet spaces.” Shortly afterwards, meeting participants divided into break-out groups focused on research, core services, PK-12 education, adult education, or small business. Fortunately, CSNYPL members were present in each group. Most were led by Brightspot consultants rather than NYPL librarians. Participants were instructed to respond to narrowly defined questions, and responses were reduced into short and sometimes misleading summaries written on flip pads.

Anne Thornton, director of research services, greeted the research group, but immediately turned the proceedings over to Elliot Felix. Asked to describe an ideal research experience, scholars insisted it was imperative to have the books on site, to be able to read them in a quiet space, and to have knowledgeable librarians available in the reading room. Others stressed the key element of time in research. When there may be days before an additional book is in the researcher’s hands, the original creative impetus is dimmed, if not lost. For researchers from out of town, time is of the essence and availability must be predictable for them. The last speaker praised the efficiency of the stacks and how they ensured prompt delivery to the reading room. Researchers, she insisted, would be better served with more materials available on-site.  The need to return the books to the stacks was mentioned by almost every speaker; many participants also wore highly visible yellow sticks which stated “Bring Books back to the Stacks.”

In the core service group, attendees voiced unanimous support for rehabilitating the 42nd Street book stacks and keeping books in both libraries. A Guttman Community College faculty member stressed the need for her students to quickly access books at the 42nd Street library. There was a broad consensus on the need for preserving “quiet space” in libraries, hiring more librarians with M.L.S degrees, and providing ESL classes in Mid-Manhattan. Several members urged NYPL to adopt a more transparent decision making process, however, the Brightspot facilitator adamantly refused to include this point in her summary.

Those present in the business group began by observing that the questions posed by the facilitator ignored key questions about the fate of the Science Industry and Business Library (SIBL) at 34th Street and the need to maximize the number of books quickly available to mid-town library users. They requested support for more private space, meeting rooms, and business counseling programs. Nearly everyone voiced their opposition to the sale of SIBL. When pressed to explain what would happen to the Science and Industry component of SIBL, it was revealed NYPL will no longer provide a comprehensive science and industry collection. SIBL librarian Kristin McDonough forthrightly explained NYPL’s current plans to divide and scatter SIBL functions and accurately reported participant comments to the whole group. This made a striking contrast to skewed and incomplete flip pad notes made by the Brightspot facilitator.

The carefully controlled and choreographed meeting was evidently designed to give the impression NYPL leaders are engaging with the public. Facilitators never bothered to distinguish between the Mid-Manhattan Library and the 42nd Street Library when summarizing group feedback, even though many respondents specified how these buildings should be used. Dividing the public into separate groups and the use of Brightspot “facilitators” kept participants at arm’s length from library officials and this undermined the goal of open dialogue.

The demand to return books to the stacks—by far the most common request—was entirely ignored.

At the end of the meeting,  Ken Weine (NYPL’s Vice President of Communications) promised additional public meetings as plans progress. 

NYPL officials must make a real effort to incorporate feedback from library patrons into their plans for the 42nd Street and Mid-Manhattan Libraries. The public has repeatedly and forcefully expressed its preference to keep as much of the NYPL research collection quickly accessible in the 42nd Street Library, to support and rebuild library staff, and to make prudent use of existing facilities. Future NYPL actions will show us if Library leaders are listening.


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Key Questions to Ask at NYPL’s Upcoming Public Meeting

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On March 26th from 6 to 8 pm NYPL is holding a public meeting on their plans for renovating the Mid-Manhattan and 42nd Street Libraries.  The meeting will be in the Edna Barnes Salomon Room on the third floor of the 42nd St. Library. Please sign-up to attend here. Library leaders say they will listen, so make sure you are heard. Ask tough questions and demand honest answers.

Here are just a few questions that need to be answered:

• Why not use the seven floors of currently empty stacks below the Rose Reading Room to keep more books quickly accessible to New Yorkers?

NYPL leadership claims the cost to upgrade the stacks is $46 million and the cost to build out the storage space under Bryant Park is $22 million. But the stacks can hold nearly twice as many books. The cost per book is nearly the same, but the capacity is vastly different. NYPL claims to place a high priority on access to its research collection, but they are willing to settle for onsite storage of 4 million books when there could be 7 million books.

• How will 2.5 million books fit in the lower level of storage under Bryant Park when the identical floor space above it now holds only 1.2 million books?

The 42nd Street Library is a block from Times Square and library administrators are playing a shell game with research books by moving them from place to place, never accounting for how many there are in any location. They have claimed that one floor of the existing storage facility under Bryant Park holds 1.2 million books and that the rest of the 42nd Street Library (without the stacks) holds 300,000 to 400,000 books. Now they claim that building out a second floor under the Park will provide capacity for 4 million books. They must account for the books and where they are stored.

• Will NYPL allow the public to comment on proposed architectural designs for the proposed “Midtown Campus” renovation?

This information should be public so the people can make informed choices. NYPL squandered a staggering $18 million on the secretly developed and now abandoned Central Library Plan but never revealed the Foster + Partners plans to the public. Promised cost estimates for those plans have never been disclosed.

• What is the cost to store and retrieve books stored in Princeton, New Jersey?

Currently, nearly five million NYPL books are stored in ReCAP facilities in New Jersey. They take days to retrieve and require handling at two loading docks and an hour truck trip each way, and NYPL leaders refuse to compare the cost of this complicated, environmentally destructive system to the efficient use of on-site storage.

• If a “Midtown Campus” is planned why abandon SIBL, which was built only a few decades ago at enormous cost?

Based on the recommendations contained in the Center for an Urban Future’s recent report, Re-Envisioning New York’s Branch Libraries, SIBL is a model library and allocates a significant portion of library space to quiet study areas, provides access to many computers, and offers career counseling and entrepreneurial services. The building features ample electrical outlets, conference rooms, and an inspiring interior designed by the noted architectural firm Gwathmey Siegel. NYPL plans to fold SIBL’s functions into the 42nd Street Library. If it must be moved, it should be relocated into the Mid-Manhattan building, not the 42nd Street building.

• Does NYPL support interior landmark designation for the Rose Reading Room?

While New York has 117 designated interior landmarks, the Rose Reading Room is not one of them. Although the NYPL administration insists they are responsible stewards of the 42nd Street Library, only landmark designation offers safeguards against insensitive alterations and additions. As we’ve seen with the Central Library Plan, the interests of the NYPL trustees do not always align with preservation of its historic, city owned buildings. In honor of the 50th anniversary of the passage of New York City’s landmarks law, NYPL should formally request interior landmark designation for all the public rooms in the 42nd Street library, including the Gottesman Exhibition Hall, Bill Blass Catalog Room, DeWitt Wallace Periodicals Room, Celeste Bartos Forum, and other important rooms in the 42nd Street library designed by Carrère and Hastings.

If NYPL is seriously committed to creating open dialogue with the public, they should disclose all the information about renovation projects to city owned buildings. This meeting should be an opportunity to consider all of the alternatives. If there are tough choices, citizens and library users must have access to all the facts.

Please attend this meeting and speak up for the world renowned research collection and the remarkable building that should continue to house it.

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NYPL Announces Upcoming Public Meeting


Three million books are overdue!

Sign up here:  to demand their return to the stacks!

 On Thursday March 26th from  6:00 to 8:00 pm in the 42nd Street Library’s Edna Barnes Salomon Room, NYPL will conduct a public session devoted to renovations of the landmark 42nd Street Library and the Mid-Manhattan Branch Library across the street. Mark your calendars, library lovers.

This may be the only opportunity for the public to voice their concerns directly to the NYPL administration. If you want to see the return of three million books that were removed from the stacks, it is critical you attend this event! Do not allow the folly of the Central Library Plan to reappear in a new guise. Speak out to upgrade climate control in the stacks and return the books.

Space is limited, so RSVP today at:

A strong turnout will send a clear message to library officials that they cannot continue to ignore the demands of library users. We will be heard!

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Let’s Make NYPL Great Again


At a time when demand for books in the NYPL system is at an all-time high, the removal of three million books from the 42nd Street library, and numerous books from the Science Industry and Business Library and the Library for Performing Arts, has diminished these formerly first-class research libraries. Many of these books have been exiled to the ReCAP facility in New Jersey and retrieval times for them can extend for days. NYU, Columbia University and CUNY faculty and graduate students can keep materials off the shelves for up to four months under the MaRLI program. All this has eroded the world’s most democratic research library.

Recently, independent scholar Paula Glatzer wrote to NYPL President Anthony Marx addressing these concerns. Here’s what she had to say regarding the sorry state of library services:

“The kind of scholarship I did can no longer be done at NYPL. I did much of my work at the Performing Arts Library, where the research function has been similarly dismantled. Books are off the premises. Open shelves filled with reference books in the third-floor research area have been emptied. Worst of all, there are no reference librarians in the research rooms—rendering those special collections almost useless.

One of the best things in my Lear essays is a “fresh” quotation from a major critic. I found it in a publisher’s advertisement in a mid-20th-century book, which I wouldn’t have seen if I hadn’t been reading the original. (The ad will also be lost to digital readers, because it won’t be scanned.) Another find was a review of Olivier’s early Lear in a rare magazine. Recently, when I went to PA to confirm my sources, I couldn’t find either item. There was no reference help on the third floor; I was sent downstairs to ask the lone librarian at the circulation desk. I was about to delete both quotes when I ran into a librarian I knew, who helped me.

What I cannot fathom is why the NYPL would jeopardize what the library was created for: books stored on site, for easy access, available to all. Instead, you have created a system that is difficult, inefficient and undemocratic. NYPL used to be open and available to anyone who walked in. Now a reader has to have many, scattered, days of free time. The system virtually requires e-mail and high-speed internet, which, as you often say, excludes a third of New Yorkers.

The inefficiencies of the online catalogue and the delivery system are roadblocks. Even with the old card catalogue, which was so much more complete, I knew that for many requests I would get a slip sending me to the reference desk. Sometimes I had made an obvious mistake. But often it became a learning experience with the librarian, where we figured it out together. We almost always found what I was looking for. And it all happened in real time: the call slip, the rejection, the assistance, the find. Now you can waste a week and never get your book.”

You can read the entire letter here.

Last week, Mayor Bill de Blasio unveiled his Preliminary Capital Budget for the fiscal year 2016. An analysis by the Independent Budget Office revealed that the library administration has squandered an astonishing $14.25 million of the taxpayers’ $151 million allocated to the now abandoned Central Library Planin addition to millions more wasted on the plan from other sources. The budget also revealed the City Council has allocated an additional $5 million in funds to NYPL’s vaguely described “Midtown Campus Renovation.”

NYPL maintains they cannot afford to upgrade the climate controls in the stacks. This is hard to believe, considering they currently have $141.75m in capital funds at their disposal. Without factoring in additional revenue from the sale of the remaining two floors of SIBL, NYPL would have $73.75 million left over to renovate Mid-Manhattan after accounting for the costs to upgrade the stacks and the second level of BPSE ($46m and $22m respectively according to NYPL estimates).

With library officials now engaging in the critical planning phase for library renovations, the NYPL administration must recognize the importance of keeping physical collections on-site.

Thanks to significant public outcry, we were able to defeat the misguided sale of Mid-Manhattan and the demolition of historic stacks. Now let’s bring the books back to their rightful home in the 42nd Street library!


Have you encountered slow or missing books at NYPL? If so, we’d like to hear from you! Please write to us about your experience at [email protected]. Your voice is critical to ensuring library officials remain committed to safeguarding our library’s valuable collections.

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Library Lovers Converge On 42nd St. for Valentine’s Day


A big thanks to everyone who braved the elements to attend our Valentine’s Day rally outside the 42nd Street library yesterday! It was great to see so many dedicated individuals show their support for the defense of public libraries. Although it was bitterly cold, Rev. Billy warmed our hearts with his fiery oratory.

Framed by Edward Potter’s Patience and Fortitude, library advocates delivered impassioned speeches decrying the actions of out-of-touch trustees and demanding the books be returned to the stacks. Chanting “Bring back the books!” and “Open the Rose Reading Room!” we raised awareness about the imperiled research library to the countless pedestrians along Fifth Avenue. The rally ended with a solemn procession up the monumental library steps to lay roses at the entrance in honor of our beloved Rose reading room and the empty stacks that truly serve as the heart of this great building.

Yesterday’s demonstration was only a small part of our ongoing efforts to bring greater accountability to the New York Public Library. We will not rest until library officials acknowledge the need for more transparency and public input when planning for the library’s future.








Photographs courtesy of Zack Winestine.

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On Valentine’s Day, Show Some Love for the 42nd St. Library!



On Valentine’s Day, show some love for the 42nd Street Library.  Tell NYPL:  Return the books to the stacks and reopen the Rose Main Reading Room ASAP!
Join Reverend Billy and the Stop Shopping Choir outside the 42nd Street Library this Saturday at noon to ask, Why is it taking so long to reopen the Rose Main Reading Room?  When will the books be returned to the stacks?  When will the NYPL trustees make their decision-making transparent to the public?
Show your love for the Rose Reading Room by wearing red and bringing a rose for the Rose.
Saturday, Februrary 14
Noon – 1:00 PM
5th Avenue entrance to the 42nd Street Library (at 5th Avenue and 41st Street)
The Rose Reading Room has been closed since June 2014, when a piece of the decorative ceiling crashed to the floor. It has taken NYPL over eight months just to erect scaffolding to start the inspection process. In the meantime, readers are crowded into small, poorly lit and poorly ventilated rooms with ad hoc provision for computers.
In 2013, the New York Public Library Trustees hastily removed 3 million books from the stacks at 42nd Street to temporary storage in upstate New York.  The books were then moved again to remote storage in central New Jersey.  Many books that previously took minutes to obtain now take days.  Books may have been lost or damaged in the shuffle making them unavailable to readers who rely on the library.  Meanwhile, the historic seven-story tall book stacks in the 42nd St. building remain empty.
How long will the 42nd Street library continue with absent books and the Main Reading Room closed? Does NYPL care about its readers?
Come out on Valentines Day and tell NYPL:  New Yorkers care, we love our books and the Rose Main Reading Room!

Invite your friends to the facebook event.

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Bring Back the Books!


Rose Reading Room – CLOSED

Gottesman Exhibition Hall – CLOSED

Bookstacks – EMPTY

Readers, scholars, and library users at the 42nd Street Library report that delivery of requested books is often delayed for days or weeks. Some books are reported missing. In 2013 NYPL hastily moved 3 million books from its stacks at 42nd Street to remote temporary storage in upstate New York before additional space in Princeton New Jersey was ready. Then they moved the books again. We worry that important parts of the research collection have been lost in the shuffle making them unavailable to readers who rely on the library. NYPL officials continue to claim that books are delivered in 24 hours. We urge library users to report delayed or missing books to: [email protected]

The Rose Reading Room has been closed since June 2014, when a piece of the decorative ceiling crashed to the floor. It has taken eight months just to erect scaffolds for safety inspections. In the meantime, readers are crowded into small, poorly lit and ventilated rooms with ad hoc provision for computers. Now a piece of the Gottesman Exhibition Hall’s intricately carved Maurice Grieve ceiling has fallen, and it too has been closed for two to three months.

How long will the 42nd Street library go with closed rooms and absent books? Does NYPL care?

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Essential Reforms Needed at NYPL – Share Our City Council Testimony With Elected Officials


We’d like to thank everyone who attended last week’s City Council hearing. Below you can read a copy of the testimony we submitted before the Council. We are sending out copies to elected officials, and you can too!

We recommend sending a polite email to City Council Member Jimmy Van Bramer ([email protected]), Chair of the Committee of Cultural Affairs, and Council Speaker Melissa Mark-Viverito ([email protected]) encouraging them to read our testimony and work with us as we strive to make the library administration accountable to the people whose tax dollars fund our libraries. Simply download the PDF version and attach it in your email.  You may also want to cc City Council Member Costa Constantinides ([email protected]), Chair of the Sub-Committee on Libraries.

Be sure to let them know that you want NYPL to conduct future capital projects with greater transparency, upgrade the climate controls in the 42nd Street library’s stacks, return the 3 million books that were exiled to storage in New Jersey, and abandon their misguided plan to sell the Science, Industry and Business library.

. . .

Testimony of Charles D. Warren of the Committee to Save the New York Public Library before the New York City Council Committee on Cultural Affairs, Libraries and International Intergroup Relations, jointly with the Subcommittee on Libraries. December 10, 2014

I am Charles Warren and I represent the Committee to Save the New York Public Library (CSNYPL), a citizens group that has sought to keep the popular Mid-Manhattan Branch as a library rather than a real estate deal, keep three million books in the stacks of the Central Library at 42nd Street, and maintain the Science Industry and Business Library (SIBL), the library closest to the CUNY Graduate Center.

With the support of thousands of New Yorkers, students, librarians, celebrated authors, union leaders, elected officials, and others we insisted that the $300 million price tag for the Central Library Plan (CLP), which escalated to $500 million, was too high. Thanks to our efforts and the elected officials who recognized the wasteful folly of this plan, we have stopped it.

The election of 2013 brought a new energy to our city government and the abandonment of NYPL’s destructive and extravagant Central Library Plan gives us all the opportunity to set a better course for the future. Base-line budgeting for the operating budgets of the three library systems is a positive step. And now, we welcome the opportunity to rethink the capital spending budget for our city’s libraries. As you know the many years of under-funding have left a pressing need for intelligent planning and stable funding.

The Center for an Urban Future has performed a great service in its careful study of the branch libraries and I want to add to that with some comments about what NYPL is calling the Midtown Campus, a scheme that encompasses its research library on 42nd Street and the popular Mid-Manhattan Library across 5th Avenue. I urge you to see that these two libraries are intertwined with and complimentary to the citywide network of neighborhood branches. Their central location and unique resources extend their importance beyond NYPL’s three borough system – they serve the whole city.

Public money and Private control – Is that a public/private partnership?

To citizens of New York it seemed the $151 Million contributed by New York City to the Central Library Plan was conjured from thin air; $100 Million from the Mayor; $50 Million from the City Council; $1 Million from the Manhattan Borough President. This money was granted when NYPL claimed it did not yet have even schematic designs. There were no public hearings, there was no public input. Now, most of this sum remains in the adopted FY 2015 capital budget. What is it for?

The NYPL Midtown Campus includes the Central Library at 42nd Street and the Mid-Manhattan Branch, but it fails to mention the Science Industry and Business Library, (SIBL) just a few blocks away.

Will the city council follow the old pattern where it grants $151 Million for a vaguely described plan being developed in secret? We need to know what our tax dollars are paying for. We must not stand for a partnership where the money is public and the decisions are private.

Just last week NYPL conducted a survey about plans for the Midtown Campus, but the survey omitted key questions. They did not ask:

• Does it make sense to leave the stacks empty for want of modern climate controls?

• Which Midtown Campus building is best suited to which library service?

• Should SIBL be sold or made part of the Midtown Campus?

• What balance should we strike between books and electronic services?

Instead, all the poll questions were skewed to avoid these important choices and reinforce a narrow set of pre-determined outcomes. This cannot be presented as meaningful public consultation.

If NYPL will not ask difficult questions, we must. And we must add a budget question: What is the best, most resilient, least destructive, and most economical way of achieving the public’s objectives for the library and the city? Long term capital plans should encompass all parts of all NYPL buildings.

Mistakes made with an insular process

NYPL is a not-for-profit corporation with a $1.1 Billion endowment. I often disagree with its president, Tony Marx, but I have no doubt that he is motivated by the same devotion to the library and the city that motivates the CSNYPL. I know the NYPL trustees are similarly well intentioned. We should applaud their extraordinary generosity and hard work. But insular decision-making at NYPL has led to a series of bad consequences:

•Ten years and countless millions wasted on the Central Library Plan.

• The fiasco of Donnell Library, where the anticipated real estate bonanza for NYPL has not been realized. Money from the sale of this beloved and busy neighborhood library has been chipped away at by bad deals, long delays, and millions spent to rent substitute space for years. In the end an irreplaceable neighborhood library of about 90,000 square feet will be replaced with a largely subterranean space 1/3 its size.

• SIBL was built at the cost of about $ 100 Million. It is a commercial condominium owned by NYPL, not by the city. But many costs associated with this facility were funded with NYS bonding authority. Should NYPL now be free to sell it without city approval? NYPL is now silent on the future of this huge investment in the “library of the future” (focused on CD-ROMs and an object lesson for those thinking they can predict the course of fast changing technology).

An on-going example of private planning with consequences for public funds is the Research Collections and Preservation Consortium (ReCAP) in Princeton, New Jersey. NYPL continues to spend its capital funds to construct and expand its remote storage facility there. These substantial capital investments are represented as “private funds.” and they are being made outside of New York City. Meanwhile, NYPL refuses to invest in its stacks, the uniquely efficient shelf system at the heart of its city owned 42nd Street building. Without public input, it has decided to leave the stacks empty, warehousing this space like a landlord waiting for an uptick in the real estate market.

Is it efficient to shuttle books back and forth from Princeton on a continuous basis? Is it environmentally responsible? Is it good for the preservation of the books? Is it good for New Yorkers? The answer seems to be that ReCAP is paid for with “private funds” and so it is not subject to city oversight. But “private funds” spent in New Jersey are dollars that are not spent on New York City facilities, and this means fewer jobs in New York. That leaves more needs to be met by city taxpayers and a bigger hole in the capital budget.

The public was barely consulted on these decisions, or consulted after they were set in motion. They have real consequences for library services and a real impact on the city’s capital expenditures. We need reform.

Make all information available to all

In order to make informed decisions about capital projects, the City Council and the public need access to cost and other information for past, present, and future projects. Decision-making is hobbled when public cost data are disclosed, but private cost data are concealed. NYPL leaders promise openness but fail to disclose important information.

For example: At the June 27, 2013 hearing before State Assembly Committee on Libraries, NYPL CEO Anthony Marx testified about CLP:

…. we understand that this plan needs an independent cost estimate and we will provide one as soon as we have an actual architectural design that can be assessed. We are as eager to [do] that as quickly as possible…., but we have to get it right. We also understand the public interest in having a cost estimate done by independent actors of what it would instead cost to make the current stacks work at state of the art preservation or for that matter to renovate the current Mid-Manhattan on site…. We will provide that information. We would love to do it sooner it looks at this point like we won’t have all of that complete till the fall. As soon as we have it we will make it public.

What was finally disclosed in the Wall Street Journal, as CLP was being scrapped, was that its cost had ballooned to $500 Million, that fitting out the unused storage under Bryant Park would cost $24 million (rather than the $8.5 Million NYPL estimated earlier) and that the cost to provide proper environmental controls in the stacks was estimated at $46 Million. No estimates were supplied for renovating the Mid-Manhattan Library, no professional cost-estimator was identified, nor was detail supplied. Indeed, the plans and specifications that formed the basis of these estimates have never been disclosed.

The failure of NYPL to fulfill its promise leaves the City Council and the public in the dark. We are deprived of important information and cost data needed to assess alternatives or estimate present capital plans for these buildings.

A closed book from an institution devoted to information access

Partial, selective disclosure of information is a pattern with NYPL. Its trustees’ meetings are open to the public, but much of the substance of those meetings is hidden within the briefing books provided to the trustees and not made public. I have asked Carey Maloney, the Speaker Mark-Viverito’s new representative to the NYPL trustees, to make his copy of these briefing books public, I have made the same request to the Comptroller’s staff. It should not require a quarterly Freedom of Information Act request to make public the substantive information underlying public meetings. Failure to disclose this information makes a mockery of open board meetings.

Pass-through contracts and NYC Department of Design and Construction

As this Committee knows, there are existing tools to require greater disclosure for the construction of city owned buildings. In a hearing held by this committee on April 28, 2014, the role of the NYC Department of Design and Construction (DDC) in library construction projects was examined. Testimony by Commissioner Peña-Mora and his deputy David Resnick emphasized the safe-guards and requirements for transparency in the DDC process. Under questioning, they compared this openness to the lack of transparency when pass-through contracts are used.

At the September 17, 2014 NYPL trustee meeting Anthony Marx claimed that pass-through contracts allowed the NYPL to deliver library projects at half the cost in half the time (compared to DDC). If this can be verified, it is a remarkable record of efficiency (even considering the lack of Wicks law requirements in pass-throughs contracts) and the city might want to fill vacancies at DDC from the staff of NYPL. But only NYPL has the data to support their claim.

We need to reform the rules for pass-through contracts so the use of some “private funds” does not cast a veil of secrecy over public building projects. I urge you to use the expertise within the DDC to find a more transparent process for these contracts. Absent greater transparency, our tax dollars are spent without sufficient public scrutiny or safe-guards.

Our Position on the capital budget

We support base-line budgeting. We support increased funding for NYPL and the other library systems. We support budget reform that allows for long term planning. These measures are needed to strengthen New York’s libraries.

But reform must accompany these increases and improvements in funding.

When we met with Peter Hatch from the Deputy Mayor’s office he indicated relations between the city and NYPL had entered a new era. But we cannot rely on better inter-personal relationships alone. With increased funding for operations and capital projects we must have greater openness, accountability, and transparency at NYPL. Citizens must be able to participate in decisions about both long and short term plans and we need mechanisms within the government to oversee library expenditures of both public and private funds. These libraries are our buildings. In return for more a more consistent stream of public funds, we must demand a more public planning process.

We urge the following reforms:

• Make increased and long-term capital funding contingent on greater openness and better oversight of NYPL.

• Require advance notice and periods of public comment on NYPL capital expenditures whether funded by the NYC or “privately” by NYPL.

• Reform pass-through contracts to provide better oversight and transparency.

• Use the government’s three appointed representatives as a conduit of information between the NYPL trustees and the public.

• Require a quarterly public report from the Speaker’s representative providing an independent account of NYPL plans.

• Require the disclosure of all information presented at NYPL trustee’s meetings.

• Require disclosure of past cost estimates relating to the Central Library Plan

The Committee to Save the New York Public Library
232 East 11th Street
New York, NY 10003
[email protected]

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